Update Executive Assistant JD with Charlene's new JD

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Zach Latta 2022-01-24 14:30:12 -05:00
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[Hack Club](https://hackclub.com) is a 501(c)(3) nonprofit that supports high school coders in starting coding clubs, hackathons, and building awesome projects. Founded in 2014, Hack Club's mission is to support, inspire and motivate teenagers from all backgrounds to become highly-technical, and use their computer skills to solve problems.
As a project manager, consummate communicator, event planner, and logistics wizard, you'll play a vital role in our **nonprofit mission to support high school coders in starting coding clubs, hackathons, and building awesome projects.**
Hack Club is a fun, quickly-growing start-up, run by a small team of young, highly-creative engineers, building programs every day for thousands of teenagers from around the world. Watch <https://www.youtube.com/watch?v=2BID8_pGuqA> to learn more about Hack Club, and to see the sort of projects you would be supporting.
We're a fun, fast-growing nonprofit tech startup. In this hybrid work-from-home / work-in-office position, you'll work in Slack about 75% of the time. HQ is in Shelburne.
The leadership is looking for an executive assistant to play a vital role in supporting the leadership in administrative management of day-to-day operations. This person must be a creative, entrepreneurial self-starter, highly-energetic, organized and detail oriented, with a positive attitude.
**RESPONSIBILITIES**
**Responsibilities:**
- Logistics
- Admin Support
- Project Management
- Office Management and Human Resources
- Event planning
- Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required.
- Perform potentially confidential and complex administrative duties involving Google Sheets, Google Docs, and Google Slides including, typing letters, creating/updating spreadsheets, and compiling presentations.
- Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.
- Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, onboarding new department members, space planning, and strategy development for efficiencies among teams.
- Organize and set up company events including but not limited to: employee events and holiday party
Exhibit strong attention to detail, ability to adapt daily schedules and routines, a focus on efficiency without sacrificing quality, and good judgment in navigating moments of miscommunication or high-pressure situations.
**Basic qualifications:**
**QUALIFICATIONS**
- Bachelor's degree
- 2+ years of professional administrative experience in an office setting
- 2+ years of professional administrative experience in an office setting
- 5+ years of experience with Google Docs or Microsoft Office applications and project management software tools
- Demonstrated experience managing complex projects and logistics
- An ability to relate well to diverse stakeholders—from teenagers to high net-worth donors
**Preferred skills and experience:**
**REQUIRED SKILLS**
- Experience supporting a high level executive in a fast paced, start-up environment
- Experience as an executive assistant
- 5+ years of experience with Google Docs or Microsoft Office applications and project management software tools
- Several years of professional experience and strong computer literacy
- Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately
- Superior organizational skills including excellent written and verbal communication
- Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
- Proven experience managing multiple projects simultaneously and autonomously
- Demonstrate good judgment in navigating moments of miscommunication, or high-pressure situations.
- Solid note-taker
- Strong computer literacy and great excel skills
- Proven ability to lead and maintain momentum on high-priority projects
- Superior organizational skills
- Excellent written and verbal communication
- Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
**Additional requirements:**
**PAY:** Commensurate with experience
- Must be willing to travel as necessary. Up to 10% travel
- Must be able to work extended hours and weekends as needed
**BENEFITS**
**Pay:** Commensurate with experience
- 4 weeks paid time off (PTO)
- 11 paid holidays
- $800 per month toward the cost of health insurance
- Flexible schedule; hybrid remote / office position
- Computer hardware stipend of $2K
**How to apply:** Email <jobs@hackclub.com> with "overflow" in the subject line, 3 bullet points demonstrating why you would be exceptional for the role, and your resume.
**APPLY HERE:** [bit.ly/hackclub-exec-asst-apply](https://bit.ly/hackclub-exec-asst-apply)
**TO LEARN MORE**, feel free to contact our search partner, Charlene Wallace, at <charlene@charlenewallace.com>, for a confidential exploratory conversation.
---
[Hack Club](https://hackclub.com/) is a fun, nonprofit tech startup, run by a small team of young, highly-creative engineers, building programs every day for thousands of teenagers from around the world.
We support high school coders in starting coding clubs, hackathons, and building awesome projects. Founded in 2014, Hack Club is a 501(c)(3) nonprofit with a mission to support, inspire and motivate teenagers from all backgrounds to become highly technical and use their computer skills to solve problems.
Watch [this 7 minute documentary on The Hacker Zephyr](https://www.youtube.com/watch?v=2BID8_pGuqA) to learn more about Hack Club and see the sort of projects you would be managing. **The Hacker Zephyr**, a 10-day cross-country coding trip by train, was organized in 2021 in six weeks for 42 teens and staff of 6 with a budget of $400K.
Growing fast, we currently work with 10,000 - 20,000 teens in 36 states and 22 countries.
Located in the heart of Shelburne, Vermont.
Check out the [Hack Club philosophy](https://hackclub.com/philosophy/), our [code of conduct](https://hackclub.com/conduct/), and our real-time [transparent finances](https://bank.hackclub.com/hq).

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New job open as of January 11th, 2022.
New job open as of January 24th, 2022.
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